Conference and Event Specialist

at Halff Associates, Inc. (view profile)
Location Richardson
Date Posted April 29, 2022
Category General
Job Type Full-time


Conference and Event Specialist

Halff’s Marketing and Communications department is look­­ing for a motivated team player to join its staff as a conference and event specialist. The ideal candidate is a highly effective communicator with a strong interest in marketing strategy to lead Halff’s conference and event program. This role will provide opportunities to work with business development experts and practice leaders across the firm in a growth-oriented, people-first environment.


  • Collaborate with conference team to strategize conference involvement from inception to post-event.
  • Work alongside conference coordinator to execute conference logistics such as booth needs, sponsor/exhibitor requirements and promotional material.
  • Effectively manage the conference program while tracking conference budget and providing updates to practice leaders and leadership.
  • Team with graphic designer and vendors to create new booth designs, collateral and program advertisements.
  • Manage seminar/webinar program including content, presentation materials, event set up and invitations. Presentation coaching skills a plus.
  • Assist with other events, sponsorship and ads as they arise.
  • Assist the Communications team with various projects as needed during conference off-season.


  • Bachelor’s degree in communications, marketing, journalism, business administration or related field.
  • At least five to eight years of experience working in conference coordination or event planning.
  • Proficiency in Adobe InDesign, Word, PowerPoint and Excel.
  • Well-organized, results-oriented mindset and a self-starter with a strong sense of urgency.
  • Demonstrated ability to work as part of a team as well as independently with overlapping projects and multiple deadlines.
  • Demonstrated effective decision-making and problem-solving skills.
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